Privacy Policy

At FlowPlan, we take your privacy seriously. This policy explains how we collect, use, and protect your personal information.

Information We Collect

Account Information

When you create an account, we collect:

  • Email address
  • Password (encrypted)
  • Name (optional)
  • Profile preferences

Usage Data

We automatically collect:

  • Task and project data you create
  • Scheduling preferences and work hours
  • Feature usage and interaction patterns
  • Device and browser information
  • IP address and location data

Third-Party Integrations

When you connect external services, we access:

  • Notion: Database content, task information as configured
  • Google Calendar: Calendar events and scheduling data
  • AI Providers: Prompts and responses (processed, not stored long-term)

How We Use Your Information

We use your data to:

  • Provide and improve the Service
  • Generate smart schedules and recommendations
  • Process payments and manage subscriptions
  • Send important service notifications
  • Analyze usage patterns to enhance features
  • Comply with legal obligations

Data Storage and Security

  • Data is stored on secure servers with encryption
  • We use industry-standard security measures
  • Access to personal data is strictly limited
  • Regular security audits are performed

Data Sharing

We do not sell your personal data. We may share data with:

  • Service providers: Payment processing (Stripe), hosting, analytics
  • Third-party integrations: Only as you authorize
  • Legal requirements: When required by law

Cookies and Tracking

We use cookies to:

  • Maintain your session and preferences
  • Analyze site usage
  • Improve user experience

You can control cookies through your browser settings.

Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Delete your account and data
  • Export your data
  • Opt out of marketing communications

GDPR Rights (EU Users)

If you are in the European Union, you have additional rights under GDPR:

  • Right to data portability
  • Right to restrict processing
  • Right to object to processing
  • Right to lodge a complaint with a supervisory authority

Data Retention

  • Active account data is retained while you use the Service
  • Deleted accounts are purged within 30 days
  • Some data may be retained longer for legal compliance

Children's Privacy

FlowPlan is not intended for users under 16 years of age. We do not knowingly collect data from children.

International Data Transfers

Your data may be transferred to and processed in countries outside your own. We ensure appropriate safeguards are in place.

Changes to This Policy

We may update this policy periodically. We will notify you of significant changes via email or in-app notification.

Contact Us

For privacy-related questions or requests:

Last updated: February 2026